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Learning Trends

5 Benefits of a Cloud-Based Learning Management System

Technology is constantly changing whether we like it or not. And, with so many options, choosing the right learning management platform for your growing business can be overwhelming.

Don’t worry. Our goal is to help you find the best learning management system (LMS) for your needs. Learn about the benefits of a cloud-based system and why this option may be a great fit for your organization.

What is a cloud-based LMS?

A cloud-based LMS allows employees and customers to access the platform from anywhere with an internet connection. All of the data and information are stored in the cloud, which means you can use the LMS from any Wi-Fi enabled mobile device. 

Because of the flexibility and convenience, a cloud-based learning solution is a great option for organizations to consider.

5 advantages of a cloud-based LMS

1Cloud-based LMSs can be anywhere your learners are

A major benefit of taking your learning program into the cloud is the ability for learners to access it wherever they want.

A mobile learning experience is essential for today’s workforce. If learners have an internet connection, they can access the LMS no matter where they are. People are constantly on their mobile devices, so a mobile-friendly training program is a great way to encourage adherence and completion. 

In ATD’s 2021 State of the Industry report, employees used multiple devices to access eLearning, including:

  • 84% on laptops
  • 70% on desktop computers
  • 48% on smartphones
  • 45% on laptops

Remote workers need to securely log in to their LMS from home, using their own network and devices. A cloud-based LMS gives them that option. To ensure security and prevent unauthorized access, the best cloud-based learning management systems use single sign-on (SSO) and advanced encryption techniques. Upwork estimates that more than 40 million American professionals will be fully remote in the next five years. These remote workers need access to training, which they can gain simply through their browsers, thanks to cloud-based LMS options.

Cloud-based systems help to promote continuous learning for remote and hybrid teams. This helps to keep training consistent and ensures peak performance for all team members, no matter their physical working style.  

The same holds true for companies with a global workforce. Offshore and remote employees can log in to the LMS without having to install software on their devices. Many cloud-based platforms can translate training materials into different languages. For example, WorkRamp can be used in not only English but also in Dutch, French, German, Italian, Japanese, Mandarin, and Spanish.

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Cloud-based LMS solutions are affordable

Because of their configurability and customer support, organizations don’t need to take on in-house support, which makes cloud-based learning management systems cost-effective in both the short and long term. 

To get started with most cloud-based systems, you pay for usage instead of an entire software. You can also customize your package to avoid paying for features you don’t need.

In the long term, you save on other expenses like IT support, HR resources, and onboarding costs. The LMS provider takes care of all these time-consuming efforts, giving you back your time and your budget.

Additionally, you will save because you don’t need to install upgrades yourself or keep a technical expert in-house. To keep up with user needs and competition, the best cloud-based LMSs will release new features frequently and give you more control, better customization options, better data security, and better support. And you don’t pay extra for updates or new features. 

For example, until a few years ago, you needed to purchase a course authoring tool to create courses, an LMS to deliver training, and an analytics tool to measure learner engagement. Now some cloud-based LMS platforms come equipped with all these features and more.

Cloud-based LMSs are easy to set up, use, and update

Because these platforms are built for a wide variety of learners on a variety of devices, the interface is typically user-friendly, with ample resources to get started.

Cloud-based LMSs tend to be easier to implement than on-premise LMSs. This means you can start course creation and program set up right away. You can avoid a long installation process and lengthy set-up meetings with each new user. The LMS is available to the user as soon as they log in, and most cloud-based software has readily available product onboarding materials for users.

Additionally, the LMS provider manages the software and the upgrades, so you don’t need technical expertise to ensure learners are having an optimal experience and don’t need to devote internal teams or resources to managing the LMS. SaaS products go through a thorough validation process including beta testing and multiple changes to the interface based on customer feedback. That means their programmers have done the hard work for you. You know the software works. Cloud-based LMSs improve their speed, availability, and ease of use on an on-going basis. These updates happen automatically, with no additional work from your team.

With WorkRamp, for example, we roll out major updates quarterly and host launch events to announce new features. 

Cloud-based learning systems are scalable

Cloud-based LMS software is designed to grow with you—as you add people and training, the LMS can match that growth.

These systems use a subscription model. When you add new employees, you can simply add them to your subscription. Additionally, as the demands of your organization increase, there’s no need to purchase new programs or install more software. You can easily  add courses and certifications to your existing training program. This is useful for companies with constantly evolving products or organizations that need to stay up to date with compliance training.

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Cloud-based learning platforms can increase productivity

With automated training programs, on-demand courses, and interactive learning formats, cloud-based learning management systems have the potential to boost output for your organization.

A cloud-based solution can streamline your online training programs in several ways. Because users have easy access to learning content exactly when and where they need it, there are no barriers to training completion. Learners won’t be held up waiting for support or a connection to the local server and can learn on their own time.

These learning solutions also appeal to various learning styles because they support multiple  formats like video walkthroughs, webinars, in-app guidance, and more.

Additionally, some cloud-based learning systems have collaborative features that allow learners to work together, challenge themselves, and get feedback. For example, WorkRamp offers Certifications and Challenges, allowing learners to take quizzes and assessments, then review results with managers or coworkers. They are then able to share their badges with the company or on social media. The gamification of learning often helps users to be more productive.

Should you use a cloud-based LMS?

With a rise in remote work and the popularity of e-Learning, cloud LMS platforms aren’t something to be ignored. 

Consider investing in a cloud-based learning management system if your organization:

  • Is experiencing growth
  • Adds new features often, and/or has an evolving customer training or employee training program
  • Is remote or hybrid

If you’re interested in learning more about how a cloud-based LMS can benefit your training program, contact us to schedule a free demo.


Maile Timon

Maile Timon is WorkRamp’s Content Strategist. She has more than 11 years of experience in content marketing and SEO and has written for several publications and industries, including B2B, marketing, lifestyle, health, and more. When she’s not writing or developing content strategies, she enjoys hiking and spending time with her family.

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