HR Compliance Training 

All employees must know the necessary policies and procedures to perform their jobs responsibly. HR compliance training plays a pivotal role in this.

Businesses lose an average of $4 million in revenue due to a single non-compliance event. Perhaps more surprisingly, only 6 percent of recruitment organizations believe they have best-in-class processes and technology to deal with such loss.

With the Learning Cloud from WorkRamp, you can create and deliver effective, engaging compliance training. Discover WorkRamp’s features for HR compliance training to prevent security breaches, ensure employee safety, and build a more productive workplace.

What is HR compliance training?

HR compliance training aims to prevent damaging, disruptive behaviors like harassment and discrimination in the workplace. It can prevent disrespectful and inappropriate behavior towards employees, helping them to stay focused on their job responsibilities.

Common forms of HR compliance training include: 

• Fair and consistent performance reviews, such as carrying out fair and honest assessments of employees without discrimination

• Equality and diversity in the workplace, which details how team members can respect co-workers with different backgrounds, personalities, and cultures

• Anti-harassment in the workplace, which covers how to deal with employees who show unacceptable behavior in the workplace

• HR fundamentals for managers, includes essential topics such as employment law, local policies, and procedures

• Information security resolves various security concerns, such as password security, safe storage of personal information, and maintaining confidentiality

What is the purpose of HR compliance training?

HR compliance training minimizes risk. It’s proactive (rather than reactive) and demonstrates a commitment to meeting all legal obligations. 

Promote a positive workplace culture

Learning and development is one of the main elements of high-performance culture. The more you can educate team members about their safety and security practices, the more comfortable they’ll feel to raise issues affecting culture. 

With proper compliance training, employees feel comfortable bringing their whole selves to work and have a supportive environment to do their best work.

Protection from costly penalties

Compliance training defends your business against employees’ claims with the Equal Employment Opportunity Commission (EEOC). This organization is responsible for enforcing laws that make it illegal to discriminate against employees because of their:

• Race
• Color
• Religion
• Sex 
• National origin
• Age 
• Disability 

Compliance training can protect your organization from legal liability. If an employee’s actions result in damages or injuries, you may be responsible if the employee was not properly trained on company policies. 

HR compliance training helps defend your organization against fraud and cyber security threats, too. For example, non-compliance with data protection regulations comes with a hefty price tag. Equifax, the global consumer credit reporting agency, agreed to pay $575 million over its failure to take reasonable steps to secure its network, resulting in a data breach.

HR compliance training proves your company’s prevention strategy against harassment, poor safety, and discrimination. 

Reputation protection

Customers want to believe their information is safe. Compliance offenses can turn customers away–damaging your reputation and often costing more money than fines. 

Reputation damages can happen due to employee mistakes or problems handled incorrectly. However, an effective HR compliance program can convince your customers that compliance is a priority, building trust and confidence.  

HR compliance training software 

A cloud-based HR compliance training solution can help your business eliminate risk. 

Let’s look at five of the best features WorkRamp’s compliance training software can offer your business.

1. Compliance audits
2. Fun, interactive training materials
3. Electronic signatures
4. Mini refresher training

1. Compliance audits

Some compliance training is mandatory. You must bring employees up to speed to comply with the procedures set out in all federal, state, and local laws that apply to your business. 

The problem? Compliance is often mind-boggling, especially if you’re a remote team adhering to regulations set by multiple countries. Having an organized and systematic approach is vital.

Compliance audits ensure total transparency at all times. 

With WorkRamp, you can automate your compliance workflow, schedule automated emails, and trigger reports for your teams. There’s also the option to download reports on individual members of an organization, whole teams, or the entire workforce, so you can highlight gaps in employee knowledge and take action to address them.

It’s proven that these simple audits can save organizations up to $2.86 million. Yet, research suggests that over 75 percent of teams lack a modern audit technology solution. WorkRamp solves that problem. 

2. Fun, interactive training materials 

No matter how hard we try to make HR compliance training fun, it can be quite dull—something employees feel is forced upon them. 

Make compliance training programs engaging with interactive features, real-life scenarios, or creating examples that reflect each team member’s role.

With WorkRamp you can create your own compliance training or use prebuilt content from subject matter experts. With interactive features like Flip Cards and end-of-module quizzes, you can ensure employees are retaining training material. 

3. Electronic signatures

Cybersecurity is a common subject for HR compliance training. And for good reason: according to IBM, in 2021 the average cost of a data breach among companies surveyed reached $4.24 million per incident–the highest rate in 17 years.

Easily collect, store, and access electronic signatures throughout your HR compliance training modules. Have employees sign to verify they understand the course, have approved their personal development plans, and complete employment contracts. 

4. Refresher training

You can deliver the most engaging HR compliance training in the world. But unfortunately, not every employee will remember the points you covered. Learners retain 70 percent of what they learned within 24 hours. That drops to 90 perecent after a single week.

Use WorkRamp’s quiz feature to test employees on their knowledge. If knowledge gaps appear across the entire team, provide refresher training. Repetition can solidify information, helping team members to retain important HR compliance information that protect your business. 

“Companies should make sure training caters to the various learning styles of all their employees,” says Allyns Melendez, CEO of HR Transformed. “Include a summary, great visuals, break out rooms, a quiz, and/or an opportunity for group discussion. Most importantly, follow up. Employees may forget the content. Sometimes a refresher or reminder is useful in ensuring compliance. Some states require it too!” 

Offer engaging HR compliance training with the Learning Cloud

Safeguard your business and deliver diverse training that covers different compliance concerns—from safety and security to organizational values and ethics.

Keep up to date with legislation. Your business provides evidence of each of best practices with a robust compliance audit. Be ready to supply that evidence to regulatory authorities or, in case of a dispute. You never know when you’ll need it.

Learn More

Explore the Learning Cloud’s features and learn how to provide HR compliance training that eliminates risks to your employees and business. Contact us to schedule a free, personalized demo.